Statutes of the Association JAS – Jazz à Semur
Disclaimer:
The reference text remains the original French document available at: https://jazzasemur.fr/statuts/
An association is hereby established among the members of these statutes, governed by the French law of July 1, 1901 and the decree of August 16, 1901, under the name: Association JAS – Jazz à Semur.
The purpose of this association is to promote and develop the Auxois-Morvan area through jazz and improvised music, as well as related musical forms, at the regional (Bourgogne-Franche-Comté), national, and international levels.
To achieve this purpose, the association may organize festivals, concerts, jam sessions, meetings, readings, performances, and, more generally, produce, publish, and distribute cultural works in all media within the fields of music, performing arts, and audiovisual production.
It may also organize or host artistic and cultural education activities, mediation, awareness, and knowledge transmission for all audiences, particularly young audiences.
The association is established for an indefinite duration.
The registered office is located at:
9 Rue du Champ de Foire, Maison des Associations, 21140 Semur-en-Auxois, France.
It may be transferred by simple decision of the Board of Directors under the conditions defined in Article 11.
L’association se compose de
- Supporting members
- Founding members
- Benefactor members
- Active members
The association is open to:
- musicians and artists wishing to contribute to its events and creations,
- volunteers wishing to support its projects and activities,
- users and beneficiaries of its services.
Membership applications for honorary, benefactor, and active members must be approved by the Board of Directors, which reviews applications at each meeting.
The Board sets the annual membership fees and entrance fees for each category of members.
Founding members: Gérard Pichon and Frédéric Lepetit.
Honorary members may include renowned musicians, artists, and personalities who agree to sponsor the association, as well as individuals who have rendered notable services. Honorary members are exempt from fees.
Benefactor members provide financial support through donations or higher membership fees.
Active members contribute to the association’s activities and pay the annual fee set by the General Assembly.
Supporting members are participants or attendees of events; their fee is lower than that of active members.
Voting rights:
Honorary and supporting members: no voting rights
Founding, active, and benefactor members: voting rights
Membership is terminated by:
- Expulsion decided by the Board for non-payment or serious cause (after the member has been heard)
- Resignation
- Death
The association may affiliate with jazz or contemporary music federations or other organizations by Board decision.
The association’s resources include:
- Membership fees
- Public subsidies (state, region, departments, local authorities, EU)
- Grants from collective management organizations
- Donations, sponsorship, patronage, and legacies
- Ticket sales
- Event-related sales (bar, catering, merchandise)
- Contributions from trainee musicians
- Any resources authorized by law
The association is governed by a Board of up to 15 members, renewed annually by one-third. Members are elected for three years.
All members except supporting members are eligible. Members may be re-elected.
At the end of the first two years, outgoing members are chosen by lot.
Vacancies are provisionally filled by the Board until the next General Assembly.
The Board meets at least every six months, convened by the President or at the request of one-third of its members. Meetings may be held by teleconference.
Quorum: one-third of members.
If quorum is not met, a second meeting is convened. If quorum still fails, the executive bureau may act.
Each member has one vote and may hold only one proxy.
Decisions are taken by majority; in case of tie, the President has the casting vote.
Any member absent without excuse from three consecutive meetings is deemed to have resigned.
The Board elects from among its members:
- A Treasurer
- A President
- A Secretary
The Ordinary General Assembly includes all members and meets at least once a year.
Members are convened at least 15 days in advance. The agenda is included.
The President presents the activity report, and the Treasurer presents the financial report for approval.
Only items on the agenda may be discussed.
Decisions are taken by majority vote of members present or represented.
Board members are renewed after the agenda is exhausted.
Votes are by show of hands, except Board elections.
Decisions are binding on all members.
Absent members may be represented. Each member may hold up to two proxies.
Convened by the President upon request of more than half of voting members.
Same procedures as the Ordinary Assembly.
Decisions require a two-thirds majority.
All functions are voluntary and unpaid.
Expenses incurred are reimbursed upon presentation of receipts and prior approval. The financial report specifies reimbursements.
Internal regulations may be established by the Board and are available to members.
They define matters not covered in the statutes, particularly internal administration and event organization.
In case of dissolution, one or more liquidators are appointed, and assets are distributed according to the Extraordinary General Assembly and applicable law.
General Assemblies may be held remotely to facilitate participation.
Procedures remain as defined in Article 13. – Ordinary General Assembly –
Electronic voting is implemented to allow all members, including absent ones, to participate.
Electronic votes are added to those of members present or represented.
Majority rules remain as defined in Article 13 – Assemblée Générale Ordinaire – and Article 14 – Assemblée Générale Extraordinaire –.